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Old 09-08-2008, 11:59   #1 (permalink)
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Getting Organised

I like to keep track of what I've done with my photo's, i.e. which ones I've uploaded to the web, and further broken down into which web site (Pixalo, my personal website etc.); also group together the photo's for a specific project (e.g. a photo album) etc. etc. I now want to begin a portfolio of my best shots. Now to my question ...

What's the best way to organise images for the purposes of the aforegoing?

Do you create folders + subfolders containing copies of the images you want to group together? Or do you create folders + subfolders containing links to the images?
Or do you catalogue them in a database (sounds to me like a lot of hard work + difficult to maintain)?
Or is there specialised software to cope with this sort of task?
Or am I the only one who wants to do this

Suggestions?
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Old 09-08-2008, 12:20   #2 (permalink)
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Re: Getting Organised

I have 3 types of files:

RAW (ex-camera - only take RAW)
TIFF (processed ready to print, send, etc)
JPEG (web ready)

I then copy the web ready into various folders to distinguish their destination, including those sent as TIFFs. Obviously get duplicates but small enough not to matter. I can then very quickly see what pics have been used/sent/printed where

Backup only RAW - it'd be a pain to lose the remainder but not the end of the world (and I've not lost any data in 30+ years as I know what to look for in a failing Disk and rescue everything)
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Old 09-08-2008, 14:58   #3 (permalink)
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Re: Getting Organised

Quote:
Originally Posted by Markulous View Post
I have 3 types of files:

RAW (ex-camera - only take RAW)
TIFF (processed ready to print, send, etc)
JPEG (web ready)
Same as me.

Quote:
Originally Posted by Markulous View Post
I then copy the web ready into various folders to distinguish their destination, including those sent as TIFFs. Obviously get duplicates but small enough not to matter. I can then very quickly see what pics have been used/sent/printed where
Are these folders subfolders within the original main image folder, or within a completely separate folder group, e.g. called "Usage" or "Projects" or something like that?

If they are within the original folder, then how do you "very quickly see what pics have been used/sent/printed where" without viewing each + every folder within the main "Pictures" folder?! This is my base question + what I'd like to know how to achieve.

If projects/usage/final destination of all images are recorded separately from the original Pictures folder, then is it very time consuming + impossible to effectively maintain, i.e. too easy to forget to update every image's usage - which would render this filing system as a total waste of time?

Edit: I realise LR is a cataloguing programme + could probably handle this whole question. However, I haven't imported every single image on my pc into LR, so am after a Windows-handled solution (if there is one). However, I'd be pleased to hear from anyone who does effectively use LR as a catalogue of all of their images + to hear how they get on with doing this
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Old 09-08-2008, 17:57   #4 (permalink)
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Re: Getting Organised

I think that tou need to create a folder system that suits you and reflects the way you think.

I tend to put images from one shoot, or several shoots that are of the same subject/topic in one folder, then within that folder I have sub folders for edits/mono/completed. I then copy some of them into a portfolio folder with other sub folders as required. I usually keep them as tiffs, but if I want images for Pixalo or other web use, I create jpegs and put them in the appropriate seperate folder.

Lightroom then enables me to sort on metadata/keywords etc if I want to.
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Old 09-08-2008, 19:39   #5 (permalink)
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Re: Getting Organised

RAW in a folder which is named by date and location, TIFFs in a subfolder

JPEGs in another folder elsewhere as per below which is the folder for Pixalo edits and quite by chance has your pic being displayed

Use ThumbsPlus Pro for display/sorting/cataloguing of all images - like the display option it has and can place different editors in the Toolbar, so simple click to send them to appropriate editor

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Old 09-08-2008, 23:56   #6 (permalink)
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Re: Getting Organised

Usually I take photos off CF card into a folder called Temp Raws, have a look at them in DPP decide which are going to be keepers, any PP'ing, keepers are then saved.
I have the main folder for the year for example 2008, in that folder I create 12 more 0108, 0208 all the way through to 1208, A folder for each month of the year. In each monthly folder depending on what the category is I'll probably create another photo ie; wildlife or perhaps a family member name or location. If its a family member then usually it's named ie; chilliman_followed by either a number or other relevant detail.

It works for me and doing a search for a photo name is PDQ in vista, it'll bring up the name and choice of dates. If they get burned onto cd/dvd then they are catalogued with Supercat. Type a filename into Supercat it will tell me which cd/dvd its on and which folder its in, obviously labelling cd/dvds helps.
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Old 10-08-2008, 00:43   #7 (permalink)
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Re: Getting Organised

Quote:
Originally Posted by Dabhand16 View Post
I think that tou need to create a folder system that suits you and reflects the way you think.
No matter what anyone says, It could not have been said any better !!
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Old 10-08-2008, 09:38   #8 (permalink)
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Re: Getting Organised

Lightroom & then use tags to catalogue.
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Old 10-08-2008, 10:26   #9 (permalink)
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Re: Getting Organised

Mark - hey, that's a good landscape shot I've previously considered trying ThumbsPlus + might well give that a go.

Chilliman - Sounds like a very organised workflow you have there Supercat sounds promising, I'll have a look at that

Sotelo - Stating the obvious tho' My filing system works fine. For now. I'm after ideas from others to progress beyond my current requirements. i.e. When I start to "do" something with my photo's I want to keep track of what I've done with which photo's. I'm after ideas of which programme to use for cataloguing usage/destination of images, rather than how to set up a filing structure for storing the actual images, which I'm quite capable of working out for myself

Dave - Are you cataloguing usage as well as the actual images? If so, are you able to pull up a list of what you did with which photo's? If you are doing that in LR then I'm interested to hear a bit about how you're using LR in this way, e.g. do you use the "Collections" feature?

Thanks all for your input, keep the ideas coming

EDIT: Thinking 'aloud' now - I could use keywords in LR for destinations, couldn't I It would mean I'd have to import all images into LR though ... would still prefer a Windows Explorer styled solution, so will have a look at ThumbsPlus + Supercat.

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Old 10-08-2008, 10:50   #10 (permalink)
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Re: Getting Organised

Supercat 30 day trial here Charlotte ---> Clickity Click works on all windows I believe, even 64 bit vista which I use
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Old 10-08-2008, 11:28   #11 (permalink)
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Re: Getting Organised

Charlotte, I have a organisation system with folders etc. but I do not think that is what you asked. I enter photographs in various Club, National and International competitions and you must not enter a picture twice. To monitor this I have used a Microsoft Access database for many years so I know exactly which image has been in which competition and when as well as the result etc. This may be over the top for what you need but a more simple database or spreadsheet may do what you want.
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Old 11-08-2008, 00:21   #12 (permalink)
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Re: Getting Organised

Chilliman - Had a good look at SuperCat + viewed the flash demo ... must say it looks excellent!! Have now spotted on their website DPCat (Digital Photo Cataloger) so have downloaded both to have a look at.

Dave (Canon) - You've set out my objective exactly I thought about a database, but doesn't that involve a lot of manual input/maintenance

Note to self: I could use text/html/pdf/db files within image folders detailing usage/destination, which could be used in conjunction with a prog like SuperCat, but not with LR. Or use 'colour labels' in LR for destination grouping (already use red for 'priority' and 'green' for exported to jpeg; only 5 colours tho' + 2 already used up, leaving 3 available ... should be ok, but would still like to be able to attach a note to an image file to include any relevant (destination) details (who, what, when, where, why). Whichever way I look at it, LR just isn't going to cut it, but maybe v.2 incorporates more features that would suit.
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Old 11-08-2008, 11:19   #13 (permalink)
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Re: Getting Organised

Quote:
Originally Posted by Charlotte View Post
Chilliman - Had a good look at SuperCat + viewed the flash demo ... must say it looks excellent!! Have now spotted on their website DPCat (Digital Photo Cataloger) so have downloaded both to have a look at.

Dave (Canon) - You've set out my objective exactly I thought about a database, but doesn't that involve a lot of manual input/maintenance

Note to self: I could use text/html/pdf/db files within image folders detailing usage/destination, which could be used in conjunction with a prog like SuperCat, but not with LR. Or use 'colour labels' in LR for destination grouping (already use red for 'priority' and 'green' for exported to jpeg; only 5 colours tho' + 2 already used up, leaving 3 available ... should be ok, but would still like to be able to attach a note to an image file to include any relevant (destination) details (who, what, when, where, why). Whichever way I look at it, LR just isn't going to cut it, but maybe v.2 incorporates more features that would suit.
Not used their DPCat, can you post your opinion on it please, is it easy as Supercat or does it just handle photo files ie; jpg raw etc etc.
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Old 11-08-2008, 11:21   #14 (permalink)
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Re: Getting Organised

Will do Chilliman
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Old 12-08-2008, 15:11   #15 (permalink)
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Re: Getting Organised

After years of trying many schemes I have found the only thing that works for me is to store photos by date. I tried setting up folders by category but ran into the old catch where a single roll of film or batch of digitals contained different subjects. You also run into the issue where one photograph fits multiple categories, e.g landscape, black and white, Newport, candids, etc.

So now I create folders by the date shot (2008-08-08-RAW or 2008-08-08-JPG, etc), each photo is also named by date with my initials (TDV-2008-08-08_001.nef, etc). I then catalog them in ACDSee Pro. Very easy and effecient.
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